Budget Manager

Brandywine Conservancy

Reports To

Director, Brandywine Conservancy

Primary Function

Responsible for the supervision of Conservancy budget and budget processes through coordination with internal staff and serves as the conduit for Conservancy information externally to the departments of Finance, Development and Facilities.  Tasks include budget oversight and tracking; contract review and deadline management; coordination between departments; and regularly collecting and synthesizing quantitative and qualitative information.

Position Relationships

The Budget Manager is the Conservancy’s primary staff person on budgetary/financial matters. The position will involve the collection of information to pass to the Finance office as well as reviewing the budget with staff regularly.. The manager will track and meet with Development staff regarding grant spending, deadlines, and reports. The manager will meet with Facilities staff as needed to coordinate Conservancy interests.

Essential Functions

  1. Serves as the primary advisor to the Director of the Conservancy on financial and budgetary matters at the Conservancy. Coordinates directly with the Finance office to provide information, participate in budget management, and report the status to the Director. Facilitates the transfer of information between Conservancy staff and Finance office.
  2. Coordinates with Managers in the management of staff hours, deadlines, project budget tracking and annual budget planning.
  3. Works directly with the Grants Manager in the Development office to facilitate budget and timeline updates from Conservancy staff and Finance, as requested. Includes review of existing and proposed budgets; assistance in tracking staff time and expenses; and supplying requested information for reporting.
  4. Works directly with Conservancy staff to coordinate billable work, including but not limited to: contract review, budget creation, oversight of staff commitments, etc.
  5. Assists with strategies to streamline financial and other processes internal to the Conservancy.
  6. Responsible for coordination with outside vendors for supplies and/or necessary items for Conservancy-specific events, programs, etc.
  7. Performs administrative and other duties as assigned.

Qualifications

  1. Minimum of a Bachelor’s degree in Business or Budget Management, or similar field of expertise, or relevant experience with five or more years of applicable experience required, preferably in a non-profit environment
  2. Exceptional organizational skills including the ability to prioritize and handle multiple tasks.
  3. Experience with time-tracking and billing software and relational databases.
  4. Must be able to work independently with a high degree of accuracy, attention to detail, and discretion.
  5. Excellent verbal and written communication skills.  Positive and energetic attitude.  Self-motivated.
  6. Proficient in the use of Microsoft Office Software suite.
  7. Ability to devote such time as required to perform assigned functions.
  8. Ability to learn and understand Conservancy programs.
  9. Available transportation to and from work and assignments.

Brandywine Conservancy & Museum of Art is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

How to Apply

Please send cover letter and resume to [email protected]