Willistown Conservation Trust
Supervisor: Director Of Annual Giving
Summary of Position
Willistown Conservation Trust is seeking a candidate for the full-time position of Development Assistant. With more than 7,500 acres already conserved, the Trust is actively working to protect remaining open space in the Willistown area while also engaging members from the community and beyond through its vibrant Community Farm, Bird Conservation, Watershed and Habitat Restoration programs. Under the supervision of the Director of Donor Engagement, the Development Assistant’s responsibilities include gift processing and database management, annual fundraising campaigns, major gifts and planned giving, fundraising events, corporate sponsorships, and donor cultivation, stewardship and community outreach.
The Development Assistant is tasked with being an integral part of the Development team and assisting with all aspects of fundraising. Specific duties include:
- Record all gifts in Bloomerang and oversee timely acknowledgement;
- Serve as the primary user of Bloomerang by updating, managing and troubleshooting mailing/distribution lists and donor/household files.
Appeals and Solicitations Support
- With the DDE and Director of Communications, determine annual fundraising calendar, including the schedule of mailings, publications and events;
- Support the creation of the bi-annual Annual Fund letters, lists and other supporting materials and coordinate mailings with Communications staff;
- Create and manage on-line giving forms for donations and keep website giving pages updated;
- Create and implement follow-up campaigns for lapsed donors;
- Develop, maintain and provide analyses on fundraising efforts;
- Identify and cultivate prospective donors to expand the Trust’s constituent base.
Fundraising Event Management
In conjunction with relevant staff, coordinate logistics for the Trust’s major fundraising events including:
- Invitations, brochures, and other related event materials (both print and online) for mailing and registration;
- Sponsorship solicitation and support;
- Venue, decorations, schedules for delivery, set up and removal of all supplies, vendors (tent, caterer, bar, AV, porta-johns, trash, etc);
- Required local and state permits, certificates of liability, and vendor contracts as needed;
- Event promotion through a variety of means including: print, email, social media, posters, press releases, etc;
- Event budgets
- Online registration pages
- Event volunteers
- Follow up to include acknowledgements for sponsors, attendees, volunteers, property owners, etc;
- Create a permanent record of each event for future reference.
- Public Programming Support
- Help plan and execute the Trust’s annual recognition events for major donors and other cultivation events;
- Assist with planning special events and implementing strategies that broaden community awareness of the Trust and its programs.
In conjunction with relevant staff, work to grow the Trust’s corporate sponsors and partners through the Corporate Sponsorship Program.
- Minimum of a Bachelor’s Degree
- 3-5 years of fundraising and/or nonprofit experience
- Proficiency with Microsoft Office Suite, especially Excel
- Excellent verbal and written communication skills
- Hospitality and event planning a plus
- Excellent interpersonal skills
- Ability to prioritize and manage multiple tasks
- Ability to both lead and work collaboratively in a flexible, team environment
- Excellent organizational and record-keeping skills and attention to details
- Enthusiasm and passion for the mission of the Trust
Hours: Approximately 37.5 hours/week, including occasional evenings and weekends
Benefits: Excellent benefits package including health, retirement, paid holidays and vacation days
Willistown Conservation Trust is a non-smoking, dog-friendly work environment. As a small non-profit organization, staff are expected to work collaboratively across all departments. Duties may occasionally require manual labor, such as event set-up/break-down, heavy lifting and working in a variety of outdoor weather conditions. The Trust is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
How to Apply
Please email resume and cover letter in pdf format to:
Kate Etherington, Executive Director