Grant Program Administrator

Foundation for PA Watersheds

The Foundation for Pennsylvania Watersheds is hiring a Grants Program Administrator. This full-time position will manage and improve FPW’s conservation grants program, provide grantee support through the application and reporting process, and also help develop and build our grantee outreach and communications strategy.

Key Responsibilities:

Grant Program Management:

  • Oversee the full lifecycle of the grant programs, from solicitation of proposals to grant
    award and final reporting.
  • Work closely with the Executive Director to establish priorities for funding based on
    organizational goals and watershed needs.
  • Develop and update grant guidelines, application forms, and evaluation criteria.
  • Manage grant database, ensuring application process goes smoothly.
  • Manage grantee data.

Program Review:

  • Evaluate current grant application and reporting system.
  • Determine upgrades and improvements needed, with consideration to upgrade or potential
    overhaul of the grant management system.

Grant Application Review & Evaluation:

  • Coordinate and facilitate the review process, including pre-screening applications and
    organizing review criteria for the Executive Director and FPW board.
  • Ensure compliance with program objectives and grant criteria.
  • Provide feedback and recommendations on grant proposals to the Executive Director and
    Board of Directors.
  • Prepare presentations for the Executive Director and Board of Directors for review and
    approval of grants at least twice a year.

Grantee Support:

  • Serve as the primary point of contact for current and potential grantees.
  • Provide technical assistance to applicants throughout the application process.
  • Monitor and assist grantees on reporting and ensuring grant deliverables are met.

Data Management:

  • Maintain the online non-profit database and physical grant files ensuring the accuracy and
    integrity of data as well as grantee relationship history.
  • Maintain relationship with grants management software vendor; coordinates with FPWs IT
    vendor to maintain software.
  • Support the FPW’s finance and communication functions; generates requested
    information, data, and reports from information maintained in the grants management
    database or other sources of information.

Financial & Administrative Oversight:

  • Manage grant contracts, budgets, and disbursements, working closely with the finance
    team at the Community Foundation for the Alleghenies.
  • Maintain a comprehensive database of grant applications, awards, and outcomes.

Community Engagement:

  • Effectively represent the FPW within the community.
  • Develop and maintain relationships with community partners, non-profit organizations,
    government agencies, and other stakeholders in the watershed conservation field.
  • Collaborate with partner organizations to leverage additional funding and resources for
    projects.

Communications & Outreach:

  • Promote FPW’s grant programs through various communication channels, including
    newsletters, social media, and community outreach events.
  • Organize informational sessions and webinars to educate potential applicants on grant
    opportunities.
  • Establish and maintain FPW’s communications channels for outreach to grantees.

Qualifications:

Bachelor’s degree in environmental science, public administration, non-profit management,
communications, IT, or related field. Relevant experience may be a substitute for formal
education. At least 2 years of experience in non-profit work, grant management, program
administration, organizational management, or a related field, preferably within the environmental or non-profit sector.

Desired Skills:

  • Strong knowledge of environmental conservation, watershed restoration, and grant-making
    processes. Passionate about helping the organizations we serve, ensuring they are
    successful from grant application through final report.
  • Excellent customer service skills.
  • Excellent written and communication skills.
  • Exceptional interpersonal skills. Focused listener.
  • Exceptional organizational skills with the ability to manage multiple projects and deadlines.
  • Excellent written and verbal communication skills.
  • Experience with database management and / or proficiency in grant management software.
  • Experience with donor and grant making software desirable.
  • Ability to take initiative and manage projects through completion with minimal supervision.
  • Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.
  • Ability to develop rapport and engender trust with our partners and grantees.
  • Knowledge of Pennsylvania’s watersheds and environmental challenges is a plus.

Requirements:
Must have valid driver’s license and access to reliable transportation for occasional travel.

How to Apply

Interested candidates should submit a resume and a cover letter by December 10th, detailing their relevant experience and interest in the position. Applications should be sent to [email protected] with the subject line “Grants Program Administrator”.

The cover letter and resume should be in one .pdf file, with the last name in the title.