Manager, Finance & Admin Services

Chester County Parks + Preservation Department

Job Title: Manager of Finance and Administrative Services

 

Summary:

When you work for the Department of Parks + Preservation you become part of a dedicated team that is passionate about parks, stewardship, preservation of open lands, and strives to engage the public to Explore Nature, Heritage, and Community.

The Manager of Finance and Administrative Services is critical to the success of the Parks + Preservation Department. The ideal candidate is approachable, discerning, and will collaborate with leadership to ensure proper management of all accounting, financial, staffing, and business operations of the Department of Parks + Preservation.

Essential Duties:

-Engage Departmental managers in developing long-range fiscal strategic plans; participates in the development of new programs to facilitate long and short-term strategies and financial plan objectives.

-Develop written fiscal policies and procedures.
Oversee the establishment of internal controls to ensure accuracy.

-Oversee the preparation and implementation of annual operating and capital budgets including engagement of key staff in budget development, budget document input, coordination with Finance Department liaisons, and expenditure and revenue tracking to ensure budget alignment with County priorities and initiatives.

-Plan, develop, and administer financial programs, such as accounting, billing, purchasing, credit, collections, grants, and contracts.

-Monitoring of the Department budgets to assure conformance with revenue expectation and expenditure plans.

-Analyzes the Department’s overall fiscal data requirements for its various programs and directs the development and implementation of systems and procedures to meet those requirements; develops and implements fiscal programs and procedures needed to qualify the Department for a variety of federal, state, local, and nonprofit revenues.

-Coordination with Controller’s Office, Financial Office, and Treasurer’s Office for the preparation of financial statements, audits, and cost allocation plans; directs the production of budget; oversees accounts payable and receivable; and other management reports.

-Oversee the operation of all administrative functions in the Department.

-Make recommendations and provide guidance on Departmental policies, practices, and procedures.

-Develop and oversee a recruitment process. Review job advertisements prior to posting, screen candidates, coordinate interview teams, participate in interviews, and ensure that documentation is collected and recorded/filed in collaboration with the Department of Human Resources.

-Evaluate the need for employee training and development and make recommendations to the Director.

-Work with senior management to resolve employee relations issues pragmatically. Investigate employee relations issues and work to ensure compliance and coordination with the Department of Human Resources.

-Review compensation and work with HR to update job descriptions.

-Coordinate with Payroll in the preparation of timesheets for routine processing.

-Oversee Strategic Plan Updates and Managing for Results Reporting by Department’s Activity Managers.

-Oversee Department’s network and technology; phone systems; paper and electronic mail systems; and the Department’s fleet vehicle management.

 

Qualifications/Preferred Skills, Knowledge & Experience:

-Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or related field.

-Five years of job-related experience; or any equivalent combination of education and experience.

-Strong knowledge of commonly accepted accounting principles and procedures.

-Ability to assemble, analyze and prepare reports and statements of financial data.

-Ability to analyze and interpret accounting and cost accounting records.

-Ability to apply accounting principles to the resolution of a variety of accounting or fiscal problems.

-Ability to evaluate staff and program effectiveness.
Ability to train and supervise professional and non-professional staff.

-Ability to develop and install modifications in established accounting systems, procedures, records and controls.

-Ability to establish and maintain effective working relationships.

-Ability to travel and attend meetings off-site.

 

Preferred Skills, Knowledge & Experience:

-Master’s degree from an accredited college or university in accounting, finance, or business.

-Five years of governmental accounting responsibilities.

-Four years of supervisory experience.

-Strong grammar and language skills.

-Knowledge of generally accepted accounting and auditing standards.

-Knowledge of hiring, on-boarding, and human resource management policies

-Strong analytical and problem-solving skills.

-Intermediate to advanced math / accounting knowledge.

-Ability to work independently and proceed with objectives.

-Ability to work as part of and lead a team.

-Strong working knowledge of budgets, spreadsheets and interpreting audits.

-Excellent verbal and written communication skills.

-Ability to interface effectively with all levels of County management.

-Accurate and detail oriented.

-Strong organizational and time management skills.

-Ability to establish priorities.

-Ability to handle and resolve recurring problems.

-Strong professional ethics.

-Flexibility and the ability to multi-task.

-General knowledge and understanding of County of Chester policies and procedures.

-Ability to maintain confidential information and handle confidential matters.

-Strong work ethic and high level of integrity.

-Ability to multitask and prioritize a variety of demands and deadlines.

-Excellent interpersonal skills.

-Strong customer service skills.

 

Additional Information

Computer Skills:

To perform this job successfully, an individual should have:

-Advanced Microsoft Word and Advanced Microsoft Excel skills

-Advanced PowerPoint skills (Preferred but not required)

-Advanced Outlook skills (Email and Calendar)

-Basic Internet search skills

-PeopleSoft skills or the ability to learn PeopleSoft

-SAP Concur experience or the ability to learn Concur

 

Physical Demands:

While performing the duties of this position, the employee is frequently required to sit, talk and hear. Occasionally, the employee is required to walk. On rare occasions, the employee is required to stoop, kneel or crouch; and lift, push or carry items weighing between one and five pounds.

There are no special vision requirements listed for this position.

 

Work Environment:

-The noise level in the work environment is usually moderate.

-Will work inside.

-Position eligible for Telework, Per County Policy

How to Apply

For more information and to apply, please visit our website at: https://www.chesco.org/225/Human-Resources

To get directly to the application: Manager, Finance & Admin Services | Job Details tab | Career Pages (governmentjobs.com)