Program Coordinator

Heritage Conservancy - Doylestown, PA

Heritage Conservancy seeks an enthusiastic and effective Program Coordinator to join our team. Reporting to the Director of Administration, the Program Coordinator will provide (a) general office support for the organization and (b) support for the Conservancy’s conservation acquisition and stewardship teams. This is a full-time position based in our Doylestown office.

Duties and Responsibilities

Program Support (50%)

  • Assist Conservation Teams with:
    • Managing conservation easement database
    • Research
    • Preparing documents
    • Communicating with landowners
    • Scheduling meetings
    • Fielding inquiries related to land conservation and historic preservation
    • Supporting the Board’s Property Committee
  • Serve as a public notary for the Conservancy

General Office Support (50%)

  • IT / Phones
    • Serve as liaison to communications / IT vendors
    • Set up computers for new staff, and handle routine staff need
    • Maintain AV and phone systems
    • Field general public inquiries
  • Supplies / Equipment / Mail
    • Order and track use of office supplies, equipment
    • Handle shipping
    • Stock and maintain mail/copy room
    • Maintain office machines; serve as liaison to vendors
    • Provide backup for processing mail/checks (as needed)
  • Calendars / Scheduling
    • Maintain organizational calendars
    • Assist the President / Directors with scheduling as needed
  • Hiring / Onboarding
    • Assist the Director of Administration as needed

Other Duties

  • As assigned by the Director of Administration

Qualifications and Essential Skills

  • Excellent oral and written communication skills.
  • Strong problem-solving, time management, and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint), Adobe Acrobat.
  • Ability and willingness to learn.
  • Ability to use initiative in accomplishing routine assignments with minimum supervision.
  • Ability to balance, prioritize, and perform multiple important tasks.
  • Ability to work independently, as well as with a team and with clients.

Heritage Conservancy’s is a nonprofit organization that works in partnership with communities, landowners, businesses, governments, and other mission-focused organizations to ensure that the natural and cultural landscapes that make our region special endure and flourish. Founded in 1958 and based in Doylestown, PA, Heritage Conservancy has worked to protect more than 16,000 acres of open space, farmland, wildlife habitat, and important watershed areas throughout Bucks and in surrounding counties. We own and manage more than 50 properties, hold conservation easements on more than 250 properties, and actively pursue habitat restoration initiatives across the region. Heritage Conservancy also holds historic preservation easements and maintains a Register of Historic Places with over 700 entries. In our work to connect people with the environment and history of our region, to educate, and to inspire advocacy for land and watershed protection, we interact with thousands of community members every year, including more than 2500 students. Heritage Conservancy is nationally accredited by the Land Trust Accreditation Commission.

How to Apply

Interested applicants should send a cover letter and resume to Heritage Conservancy at joinourteam@heritageconservancy.org. No phone calls, please.